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If you’re looking to streamline the process of sending, receiving and tracking controlled documents, then document distribution software is the way to go. It will help you set up an established workflow, making the whole process easier than ever before. It can also assist you in complying with regulatory requirements, for instance ones that require Document Transmittals or Submittal Packages.

A DMS can import diverse types of files including paper documents which are then scanned into the system and then converted to digital files. Or it can simply record files that are already stored on a computer in a variety of formats like pdfs, microsoft word spreadsheets, excel spreadsheets, and so on. Certain systems employ Optical Character Recognition to convert digital images into www.dataroomstudios.org/the-best-ways-to-make-money-in-private-equity/ searchable files. The system can be used in either instance to store, organize and track all files.

The system makes it easier for employees to find the correct file. People often spend time looking through emails or switching between folders to find the data they need. This slows down projects and decreases productivity. With the right DMS it is possible to have information immediately retrieved which allows employees to concentrate on more valuable tasks that drive businesses forward.

A customer service representative can be able to, for instance, respond to an inquiry from a customer about an invoice within minutes. This is due to indexing, which allows files be searched for using any keyword search. The system will provide a history of all changes to a document, which is crucial for engineering and construction projects.