The epidemic of influenza has forced boards of non-profit organizations into making difficult decisions and engaging with the community from an inaccessible distance. Effective communication between boards via virtual meetings is more crucial than ever. There are a few easy methods to improve remote meetings.
Make sure everyone has access to the agenda and relevant documents in advance. This will enable participants to plan effectively and participate in discussions that can lead to positive results.
Use video conferencing software that has high quality audio and video and a recording option. It should also be simple to share the meeting link to anyone who was not able to attend the meeting or needs to review the meeting materials later.
Encourage participants to speak clearly in their video camera. This will allow you to personalize your discussion and make it easier for everyone to keep the record of who’s speaking. It’s a great idea invite the chairperson of the meeting move around and ask each member to provide their thoughts. If you prefer, the attendees can raise their hands and wait to be asked.
Avoid using expletives or sarcasm in a virtual environment. They are easily misinterpreted and can cause irritation or confusion.
Choose a board-management software solution that offers a variety of useful tools for running effective remote meetings, such as an agenda builder along with video integration and document centers. It should also offer 24/7 support for any issues that may arise.