No matter if your team is spread across the office or around the world meeting management software can help everyone stay on the same team. With the right tools for meetings you can plan your meetings ahead of time or record actions and collaborate seamlessly during and after meetings. The best meeting software will allow you to connect with clients and prospects according to their preferences. Round-robin linking lets attendees connect at the most convenient times, and automated calendar syncs will ensure notifications are handled without extra effort. These tools let you concentrate on what is most important and speed up your processes.
Teams can review agendas and meeting notes prior to meetings with tools for meeting preparation. Some tools provide automatic transcription and video recording that provide participants with a summary of their conversations even if they’re not present. Others provide note-taking and sharing capabilities, allowing users to record important moments from the conversation and create a shared workspace for collaborative review. Some of the more comprehensive software, like Grain, is designed to turn your video sessions into an invaluable source of truth, by transforming captured information into actionable data.
Managing meeting action items effectively improves accountability and productivity. Automated reminders, real-time tools for collaboration and generated project checklists ensure that deadlines don’t slip through the cracks, or questions go unanswered. Many of the best tools for managing meetings offer direct integrations to popular workplace apps like CRMs and task-tracking and project management software. Zapier, an application that automates processes by connecting apps, is able to connect them to thousands of other tools.