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Despite their best intentions, the majority of companies are plagued by inefficient workflows. Employees are wasting time looking for documents, switching between tools and chasing down status updates. This means that 60% of a typical day is spent working on work, leaving 40% for skilled work and planning. To make time for strategic projects, it’s essential to organize your company’s work. In this article, we will explore some suggestions and strategies for organizing your individual tasks, work at the project level, and your team’s entire system.

Efficient File Organization

Arranging your files in the proper places is an easy and efficient method to increase productivity and reduce time. If every file http://www.boardroomtoday.org/what-do-all-the-board-effect-reviews-miss/ has a designated home and an appropriate description, teams won’t spend as much time looking for what they require. This facilitates collaboration and minimizes the need for unnecessary debriefings.

Project-level Work Organization

Utilizing templates for every project eases the process for both experienced and novice project managers. Templates allow for democratization of knowledge and help to create standardized processes that can be quickly updated with lessons learned. When every project is managed using a tool that has progress dashboards, stakeholders will be able to have a quick overview of the project and can reduce the time-consuming meetings to discuss status.

When you know where all your work is, what you need to do next and when it’s due, you can alleviate the mental strain of keeping things in your head. This allows you to focus on work that is productive and creative and avoids burnout.