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The most effective software for managing board meetings ensures that meetings run smoothly, streamlines processes such as the distribution of agendas and documents, and secures data. It also helps to save money on travel and accommodation for members as well as printing or shipping of documents. In addition, it offers the benefit of having easy access to remote members through web-based platform.

When selecting a solution be sure that it is user-friendly, with features specifically designed to meet your needs. It is recommended to look for an efficient search tool that enables you to quickly locate crucial items as well as an integrated calendar that comes with notifications that will help you keep track of your scheduled meetings. Additionally, you should select an application with a user directory that lets you to connect with other users and keep track of their activity, arrange discussions based on topics and share files and documents securely.

The cost of updates and maintenance is another board of directors meeting software factor to consider when evaluating a board portal. Check that the pricing plan is clear and covers the cost of additional users, committees and storage. Also, inquire with the vendor about the quality of its customer support and whether it is responsive to requests.

Also, it’s an excellent idea to ask prospective vendors about their roadmap and whether they intend to add new features. It’s important to know how long it will take the company to create a complete solution that includes all of the functionality you’d like to have. Check out the ratings and reviews of various vendors to see what past customers have to comment on their experience.