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Board portals are web-based systems that help streamline the process of governing an organisation. These tools grant boards and committees secure remote access to meeting materials. They allow members to read, edit, and sign documents on any Internet connected device. This can help organizations improve their governance and establish trust with stakeholders. The best boards portals offer many features that support various nonprofit boards use scenarios, such as meetings and agenda management documents, document approval, and minutes management.

The primary reason to use a board portal involves facilitating meetings between executive leadership teams. The software allows for streamlined preparation by allowing directors to view documents, send messages to each other and talk about topics prior to the meetings. The software allows them to vote, and take part in discussions, during the actual meeting. It removes the need for physical documents to be delivered and allows everyone to be involved even if they’re not all in the same room.

Another major use for a board portal is supporting the work of administrative staff, for example secretaries and company attorneys. They are accountable for preparing and disseminating board documents. A board portal allows them to create and distribute digital board packs quickly, which helps save time and decreases the chance of making mistakes. The system is also easy to modify, which allows administrators to edit documents and modify meeting materials.

When evaluating applications for board management it is important to consider the individual requirements of each board member. Certain features that are crucial to some users may not be necessary for others. Additionally, the cost of the software might be a major issue for some businesses. The best boards portals provide various features and pricing options to meet the needs of specific organizations.