A successful board meeting depends on a structured and thoughtful decision-making process that incorporates the views of all stakeholders. This requires conducting extensive research, contacting experts in the field, creating an environment where opposing viewpoints are valued and engaging in a constructive and healthy discussions.
Start at the Time
By beginning and concluding your board meetings punctually, you show efficiency, avoid fatigue, and create a focused and energized atmosphere. It helps to establish expectations and help attendees prepare for future meetings.
Set the Agenda
Make sure that board meetings are efficient by creating an agenda with a clear plan. This will allow you to cover all the important issues without having to spend time on administrative issues and reports that are not critical to the decision making process. Start with the most important subjects and then finish in time.
Develop a Plan for Every Topic
Make sure that your board members are aware of the goal for each discussion subject, whether it’s to gather information, make a decision or something else. This way, your attendees will be able steer the conversation toward the intended outcome, avoiding repetition or tangents.
Include an executive session in every board meeting. It is a brief (15-minute or less) segment reserved for Board Members only, and not the management team.
It is a good time to discuss major milestones, the company’s performance, and any obstacles. This is the perfect opportunity to develop and brainstorm strategies for the future success of the company.