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Board decision papers are a vital instrument to help directors make informed decisions. They are written to provide the data and analysis that the board requires to consider and approve any proposed decision. They can be used to discuss major capital investments and subsequent revenue implications, acquisitions/dispositions, introducing new services or changing existing ones, organisational structure changes, budgetary decisions, granting contracts or joint ventures etc.

The best papers for boards begin by stating their purpose information only, discussion only or seeking the board’s opinion – and clearly state the board’s recommendation. The document should then contain an introduction to the subject, which should include an executive summary (ideally not more than a single paragraph of 4 just a few lines) and a full justification, including strategies, risks and financial information. The paper should also provide an overview of options and why this approach is appropriate for the organization.

A variety of board development experts as well as chairs we interviewed recommended that executive teams adopt a decision-focused format for their papers. The headings of the papers should reflect the decision to be taken, instead of being organized by theme. This allows boards to process the information more efficiently and forces them to think about how they can deal with each issue.

When writing board papers Be sure to edit the content until you feel it’s concise and easy to understand. It is helpful to read your draft again the following morning following a https://boardroomofficial.com/practical-steps-for-getting-the-best-data-room-software/ night’s sleep.